Requisition No: 317745
Agency: Department of Corrections
Working Title: FDC- HUMAN RESOURCE SPECIALIST/HR -OPS 70920774- MAYO C.I.
Position Number: 70920774
Posting Closing Date: 03/01/2021
***OPEN COMPETITIVE ADVERTISEMENT***
Title: Human Resource Specialist - OPS
Position Number: 70920774
This advertisement is for an OPS position located at Mayo Correctional Institution.
SALARY WILL BE DETERMINED IN ACCORDANCE WITH CURRENT PAY POLICY.
The OPS Human Resource Specialist (HRS) supports institutional management by managing and coordinating human resources programs within the institution. This position works closely with the Office of Human Resources (OHR) in Central Office and serves as a liaison to institutional staff. The HRS ensures that all personnel related processes are tracked and properly executed on a daily basis. The HRS provides coaching and counseling to managers and supervisors to implement solutions to human resources related problems. The coordination of recruitment efforts with OHR - Recruitment and Institutional Recruiter are one of the top priorities for this position.
SPECIFIC DUTIES & RESPONSIBILITIES:
- Coordinates and supports Institutional recruitment and selection efforts in conjunction with OHR - Recruitment and Institutional Recruiter and serves as the primary point of contact.
- Coordinates employee fingerprinting, pre-employment drug testing and pre-employment physicals as part of the recruitment and selection process. Assists with fingerprinting of new employees, when necessary.
- Consults with institutional managers and supervisors regarding performance management.
- Assist and/or coordinate the completion of the electronic Personnel Action Request (PAR) in the People First system.
- Enter and/or monitor employee data in the People First system and Kronos timekeeping system to ensuring wage and hour compliance. Ensures all leave without pay timesheets are reviewed prior to the end of the pay period and takes appropriate action to prevent overpayments.
- Manages employee on-boarding.
- Tracks and manages the Family Medical Leave Act (FMLA) process.
- Serves as worker’s compensation point of contact during business hours and manages the process to ensure accuracy.
- Serves as initial point of contact for all employee relations and labor relations issues and functions as liaison between the institution and the Central Office Employee Relations and Labor Relations Offices.
- Serves as single point of contact for collection of human resources related documents and forwards documents to appropriate OHR section.
- Serves as point of contact for all human resources related matters and functions as liaison between the institution and the Central Office HRC within the Office of Institutions.
- Coordinates separation of employees and all associated processes.
- Serves as institutional intake officer for employee complaints.
- Monitors Emergency Response Team rosters and schedules physicals. Coordinates the collection of documents from the institution for Hazardous Duty pay for eligible Special Teams and submits to the Office of Institutions HRC.
- Monitors Staff Housing. Coordinates the collection of documents from the institution for payroll deduction/termination and submits to the Office of Institutions HRC.
- Monitors direct deposit compliance and instructs employees on how to enter information into People First.
- Coordinates completion of monthly drivers’ license check and updates drivers’ license data in People First.
- Works with managers and supervisors in reviewing and updating position descriptions.
- Works with Central Office in conducting random drug testing.
- Assists with vacancy tracking, position numbers for new hires, and internal reassignments.
KNOWLEDGE, SKILLS & ABILITIES (KSA):
- Knowledge of the methods of data collection.
- Knowledge of Collective Bargaining Agreements.
- Knowledge of Department of Management Services Personnel Rules.
- Skill in using computers and computer applications.
- Skill in using communication principles and techniques to effectively convey information, orally or in writing.
- Skill in knowing how to find information and identifying essential information.
- Skill in time management.
- Skill in motivating, developing and directing people as they work, identifying the best people for the job.
- Ability to understand and apply applicable human resources and agencies rules, regulations, policies and procedures.
- Ability to collect, organize, maintain, and evaluate data/records relating to personnel programs.
- Ability to plan, organize and coordinate work assignments.
- Completion of an advanced degree from an accredited college or university AND one (1) year of professional human resources/personnel experience; OR Completion of a four-year degree from an accredited college or university AND two (2) years of professional human resources/personnel) experience; OR Six (6) years of human resources/personnel experience two (2) years out of the six (6) must be at a professional level.
- A high school diploma or its equivalent.
- Experience in State of Florida’s People First system.
- Experience in a correctional setting.
- Advanced experience with Microsoft Suite applications.
Support of knowledge, skills, and abilities should be demonstrated/indicated on the application. Additional resources that will be utilized by the Department to determine your KSAs, include but are not limited to: work sample, interview and/or reference checks.
If you are interested in this position and meet the above indicated qualification and have the desired education, knowledge and experience, please submit a State of Florida Application and/or resume through the People First system. If you experience problems applying on-line, please call the People First Service Center at 1-877-562-7287.
Applications will be accepted until 11:59 PM on the closing date.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market: Gainsville